Business Activities Coordination (BAC)
CAE or Business Activities Coordination is the necessary solution to regulate the coexistence of activities so that companies operating simultaneously at the same worksite can cooperate in occupational safety.
By implementing this tool and methodology, your company ensures compliance with the legal obligation established in RD 171/2004.
Save time and resources
Outsource non-core business activities
Custom management design
Ongoing contact and support whenever needed
Geseme | BAC
Our team of CAE experts designs and implements a management method based on our cloud SaaS platform and our professionals, delivering:
- Implementation of coordination systems between your company and clients/providers
- Management of document exchange (uploading, validation…)
- Document monitoring and access control
- Subcontractor chain control
- Ongoing, comprehensive assistance and support
We collaborate with:
Business Activities Coordination (CAE) for Buildings and Homeowners' Associations
A Key Element of Occupational Health and Legal Responsibility
CAE not only ensures a safe working environment—it also offers legal protection to homeowners’ associations.
What is CAE and how does it help homeowners’ associations?
CAE prevents occupational risks for employees from different companies working at the same site. It does this through strict document control. The Supreme Court ruling STS 2190/2022 recognizes homeowners’ associations as economic entities with responsibilities when outsourcing services. This means that the community assumes joint liability for contractors and subcontractors in case of infractions or claims.
Is CAE mandatory? When and why?
Whenever multiple companies operate on a property, the community is obligated to report occupational risks and implement preventive and emergency measures.
This requirement is backed by the Occupational Risk Prevention Law (LPRL) and Article 42 of the Workers’ Statute. Even without a formal staff, CAE is necessary to ensure worker safety on the premises.
Legal Responsibility of the Association and Its President
Homeowners’ associations may face administrative and criminal penalties for non-compliance with occupational safety regulations. Fines can range from €2,045 to €820,000, depending on severity. In extreme cases, prison sentences of up to three years may apply.
CAE Legal Framework: Who and how?
The legal basis for CAE is the Occupational Risk Prevention Law and its regulations, which impose CAE obligations on homeowner communities acting as employers.
Failure to comply may result in joint liability for damages or breaches caused by contractors and subcontractors.
Why work with an External Prevention Service (SPA) for CAE?
- To ensure quality, reliability, and efficiency
- To handle key documentation like Risk Assessments and Training Certificates, which must be certified by qualified entities
- To streamline communication and reduce risks of delays or errors
Using a certified SPA allows for direct coordination, skipping unnecessary steps and avoiding communication bottlenecks.
Frequently Asked Questions about CAE
How does CAE affect subcontractors?
CAE ensures that all subcontractors comply with health and safety regulations at the shared worksite. According to Article 42 of the Workers’ Statute, main contractors are legally responsible for verifying that subcontractors are up to date with Social Security contributions.
What are the responsibilities of a self-employed worker regarding CAE?
Self-employed workers, like any other employees, are covered by CAE’s safety measures. They must be properly informed about risks, prevention strategies, and emergency procedures before beginning work. They are also required to comply with all applicable safety and health standards.
How is CAE applied to foreign companies?
Foreign companies working at the same site must also comply with CAE regulations. This means they must follow the same occupational safety and health standards as local firms. Non-compliance can result in administrative and criminal penalties.
How is CAE managed on construction sites?
On construction sites, CAE ensures that all workers from different companies receive the same information on risks, preventive measures, and emergency protocols. It includes monitoring and verifying compliance with health and safety regulations across all involved companies.
How is CAE implemented in temporary employment agencies (ETTs)?
ETTs must coordinate with the hiring company to ensure proper CAE management. They must share relevant information about occupational risks and preventive measures, and confirm that their employees are trained and equipped to work safely.
What role does CAE play in event organization?
In event setups, CAE ensures the health and safety of workers from all involved companies, from setup to teardown. This includes risk identification, preventive and emergency planning, and verifying regulatory compliance throughout the process.
Would you like more information about Business Activity Coordination (CAE)?
In shared environments, always regulatory compliance
Business Activity Coordination (BAC) is a legal requirement when different companies operate in the same workplace. Poor management can lead to legal liabilities and significant penalties.
Rigorous document management
We centralise and control all documentation required by RD 171/2004, ensuring that information on contractors and subcontractors is always up to date, organised and available.
Request information
Fill in the form and receive a proposal to implement an efficient BAC in your company.